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Privacy Policy of Scope Law AG.

A. Introduction.

The controller (see definition below) for the processing of personal data in accordance with this privacy policy is Scope Law Ltd, Werkgasse 5, 8008 Zurich, Switzerland ("Scope Law"). The contact person at Scope Law responsible for data protection can be reached at the aforementioned postal address with the note "Data Protection", by e-mail at info@scope.law or by telephone at +41 44 244 41 70 .

B. Definitions.

Processor means an individual or legal entity, public authority, agency or other body which processes personal data on behalf of the controller ("processor").

Personal data is information relating to an identified or identifiable individual, such as name, address, telephone number, email address, date of birth, etc. ("personal data").

A controller is an individual or legal entity, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data ("controller").

Any handling of personal data, regardless of the means and procedures used, in particular the collection, acquisition, storage, use, processing, disclosure, archiving or deletion of data, is considered processing ("processing").

C. Purposes of processing.

Scope Law processes the following personal data for the following purposes:  

1. Optimization of our website and personalization of our offer

 

Type of personal data: IP address; see in particular paragraph G.3.4 regarding Google Analytics and SEMrush

Intended use: According to paragraph G below

 

2. Marketing

Type of personal data: first name; Last name; Gender; Address; Telephone number (mobile); E-mail address

Purpose: Marketing or direct marketing purposes to inform you about publications, events, news (legal or non-legal), services and/or offers of Scope Law or third parties that may be of interest; see also paragraph H

3. Fulfillment of contracts with customers / clients

First name; last name; gender; address; telephone number (mobile and landline); e-mail address; any other data provided to Scope Law in the course of the contractual relationship or the pre-contractual relationship or in the processing of which Scope Law has a legitimate interest.

Purpose of use:  Processing and fulfillment of the respective contractual relationship or the pre-contractual relationship concerning the subject matter of the contract (e.g. concerning your legal advice by us).

4. Fulfillment of contracts with business partners

Type of personal data: First name; last name; gender; address; telephone number (mobile and landline); e-mail address; account numbers; any other data the processing of which is required in the context of a project or the handling of a contractual relationship with Scope Law or which is provided or made available to Scope Law by business partners, e.g. in the context of enquiries made or the discussion and review of project details; any other relevant data provided to Scope Law in the course of the contractual relationship or the pre-contractual relationship or in the processing of which Scope Law has a legitimate interest.

Purpose: Planning, implementation and administration of the (contractual) business relationship between Scope Law and the business partner.

5. Employment relationships

 

Type of personal data: First name; last name; gender; address; telephone number (mobile and landline); e-mail address; social security number; curriculum vitae details; qualifications; payroll account number; criminal and debt enforcement records; any other relevant data provided to Scope Law in the course of the employment relationship, the application process or the pre-contractual relationship or in the processing of which Scope Law has a legitimate interest.

Purpose: Processing of the application process; processing of the pre-contractual relationship (e.g. negotiation of the employment contract); processing and fulfillment of the employment relationship; fulfilment of the employer's obligations (e.g. payment of wages); fulfilment of legal obligations (e.g. settlement with social security authorities, issuing of an employer's reference).

D. Retention period.

Scope Law stores personal data as follows:

If no explicit storage period is specified when the data is collected, the personal data will be deleted or anonymized as soon as it is no longer required to fulfil the purpose of the collection (see paragraph C above), unless legal retention obligations (e.g. storage obligations under commercial and tax law) prevent deletion.

E. Consent, legal basis and your rights.

Where required under applicable data protection law, we will ask you to consent to the processing of your personal data, which will then form the legal basis for the processing. However, you hereby acknowledge that the legal basis for the processing - depending on the circumstances and the applicable data protection law - may also lie in the performance of the contract, in the implementation of contractual or pre-contractual measures or in the observing of legitimate interests, provided that the applicable data protection law provisions require such a legal basis at all.

 

You may revoke any consent at any time without, however, affecting the lawfulness of the processing that has taken place on the basis of the consent given up to the revocation. In addition, depending on the circumstances and the applicable data protection law, you have in particular the following rights:

  • the right to disclosure of or access to the personal data concerned;

  • the right to rectification, cancellation or restriction of the processing of personal data;

  • the right to object to the processing;

  • the right of appeal to a competent supervisory authority; and

  • the right to data communication/transferability (i.e. to receive personal data in a commonly used electronic format).

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The above rights do not affect personal data processed on your behalf as part of an ongoing contractual relationship or service provision, or which we are required or permitted to retain for legal reasons.

Regarding revocation of your consent, exercising your further data protection rights and in case of questions or comments on the subject of data protection, please contact the person responsible for data protection at the contact details given at the beginning (see paragraph A). 

F. Data transfer.

Scope Law will not disclose your personal data to third parties unless

  • it is expressly stated otherwise in this privacy policy (see further below in this paragraph F);

  • it is necessary to protect your interests;

  • it is necessary to fulfill, establish, administer, perform or maintain your business relationship with Scope Law;

  • you have previously given your consent.

In addition, Scope Law will appoint processors for hosting, maintenance, administration, storage and other services (such as those relating to backup, cloud storage, CRM tool, media agency services, other IT services, HR services, marketing agency services, e-mail marketing services, financial services like accounting and fiduciary services) which process personal data to the extent necessary for the performance of such aforementioned or similar purposes.

Apart from IP addresses (see paragraph G.3.4), your personal data will not be stored or processed outside Switzerland without your consent, i.e. in particular not in countries which do not have a comparably strict level of data protection (a so-called "unsafe third country" such as the USA). If Scope Law transfers IP addresses (see paragraph G.3.4) outside Switzerland to a so-called "unsafe third country", Scope Law will take all reasonable steps required by applicable data protection law to ensure that your IP addresses are nevertheless processed securely and in accordance with this privacy policy.

 

In this case, Scope Law will generally ensure appropriate data protection by bindingly agreeing with the recipient of the IP Addresses in such so-called "unsafe third country" on so-called standard contractual clauses that have been approved in advance by the competent supervisory authority and by taking further precautions required under applicable data protection law. 

G. Data processing through the use of the website.

By using the website, you consent to your data being stored and/or processed in accordance with the terms of this privacy policy.

1. SSL encryption

This website uses SSL encryption for security reasons and to protect the transmission of confidential content. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.

2. Server log files

The provider of this website automatically collects and stores information in so-called "server log files", which your browser automatically transmits to Scope Law. This is in particular::

•       Browser type and browser version;

•       operating system used;

•       Referrer URL;

•       Host name of the accessing computer;

•       Time of the server request;

•       IP address.

This data is not assigned to specific persons. This data is not combined/linked with other data sources. Scope Law reserves the right to analyse this data retrospectively and, if possible, to allocate it if it becomes aware of concrete indications of unlawful use..

3. Use of cookies

3.1 Definition

Cookies are small text files that are stored on your computer or mobile device when you use our website.

3.2 Mandatory and non-mandatory cookies

Mandatory cookies are text files that are sent to the browser on your computer's hard drive so that we can provide you with certain features.

We use non-mandatory cookies to collect information about visits to the website. In addition, we use non-mandatory cookies to improve the user-friendliness of the website, for example, to adapt our offer to customer wishes and to make your surfing on the website as comfortable as possible. We also use cookies to optimize our advertising.

 

Cookies allow us to present you with advertising that may be of particular interest to you based on your use of our website. Our aim here is to make our website as attractive as possible for you and to present you with advertising that corresponds to your areas of interest.

3.3  Session cookies and permanent cookies

So-called "session cookies" are automatically deleted after the end of your visit.

In addition, we also use permanent cookies. These remain stored on your computer or mobile device after the end of the browser session until you delete them. When you visit our website again, it will then automatically recognise which inputs and settings you prefer.

 

Depending on the type of cookie, these cookies remain stored on your computer or mobile device for between one month and ten years and are automatically deactivated after the programmed time has elapsed.

They are used to make our website more user-friendly, effective and secure. Thanks to these cookies, you will, for example, be shown information on the site that is specifically tailored to your interests.

3.4  Web analytics tools

In order to constantly improve and optimise our internet offer, this website uses in particular Google Analytics, a web analysis service of Google LLC (USA) and/or Google Ireland Limited (Ireland) as well as SEMrush, an online marketing optimisation tool of Semrush Inc. (USA) and/or Semrush CZ s.r.o. (Czech Republic).

These web analysis or web optimisation services provide Scope Law with data, evaluations, statistics and graphics that provide information about the use of this website. In this process, the data about the use of this website is transferred to the server used for this purpose in the USA and/or Ireland and/or the Czech Republic. 

Apart from IP addresses (which are only transmitted in full form to these services in exceptional cases), no personal data is stored in the cookies used by these services.

3.5 Activation, deactivation and deletion of cookies

AAll web browsers offer the possibility to activate, deactivate or delete the use of cookies by configuring the settings or options of the browser accordingly. If cookies are completely or partially disabled or deleted, not all features of the website may be available or work properly.

3.6 Cookies and personal data

Apart from IP addresses (which do not necessarily represent personal data even in complete form), no personal data is stored in the cookies we use. The cookies we use are not assigned to a specific individual. When a cookie is activated, it is assigned an identification number.

4. Script libraries

In order to deliver content correctly, we use script libraries and font libraries (e.g. Google Webfonts) on our website. Calling up a script or font library results in a connection being triggered to the provider of the library. It is possible that the operator of the library collects data from this connection.

5. Google Maps

We use an interface to geo-specific data from Google to visualize location-based information. Google records and uses data about the use of the map function. Information about the use of data by Google can be found in Google's privacy policy.

6. Links to other websites and social plugins

The website contains links to other websites. Scope Law has no influence on whether their operators comply with the applicable data protection provisions. Scope Law excludes any responsibility or liability for the third-party websites accessible via the links.

Social plugins from various social network providers may be used on this website. By means of these plugins, information, which may also include personal data, can be used by the corresponding social networks. If the data subject is logged into a social network at the same time as visiting our website, it can be assumed that personal data will be transmitted.

 

We have no influence over which data is used. No personal data is recorded by social plugins from our side. The privacy policies of the relevant social networks provide information about the collection, processing and use of personal data.

H. Newsletter.

It is possible that you can register for the newsletter of Scope Law by means of a form or by e-mail. For the newsletter dispatch, we will use a software designed for this purpose, which ensures that data protection requirements are complied with.

You have the option to unsubscribe from newsletters at any time. In each newsletter there is a corresponding unsubscribe link. If this link is missing or not working, we ask you to contact the data protection officer responsible for our website (see paragraph A). Our newsletter may contain a tracking pixel. A tracking pixel is a miniature graphic that is embedded in such emails to enable log file recording and log file analysis. This allows for statistical analysis of the success or failure of online marketing campaigns. The analysis can be performed anonymously or with reference to personal data.

I. Safety and liability.

Scope Law protects personal data against loss, misuse, unauthorised access, disclosure, alteration or destruction by taking appropriate measures. To this end, Scope Law uses appropriate technical and organisational security measures, which are continuously improved in line with technological developments. However, Scope Law cannot guarantee the absolute security of the data.

 

Scope Law hereby expressly excludes, to the fullest extent permitted by law, any liability for any loss or damage which you may suffer or incur directly, indirectly, consequentially or otherwise, in connection with any breach of this privacy policy, the processing of data by Scope Law, your use of the website or any information on the website. This disclaimer exempts Scope Law as well as its partners, directors, officers, employees and agents.

J. Third-party consent.

If you are acting as an agent or otherwise acting on behalf of a third party or providing Scope Law with information about a third party, by accepting this privacy policy, you represent that you are an authorized representative or agent of that third party and/or that you have obtained all necessary consents (as required by applicable law) from such third parties for the collection, processing, use and disclosure of their personal data to us or by us and/or that you meet all other requirements under applicable law for us to process the relevant personal data of such third parties as agreed.

K. Final provisions.

Scope Law reserves the right to change the content of this privacy policy at any time and without notice. It is therefore recommended that you consult this privacy statement regularly.

Should one or more provisions or parts of this privacy policy be or become invalid or void, this shall not affect the validity of the remaining provisions. In the event of the invalidity or nullity of a provision, it shall be replaced by a valid provision that comes as close as possible to the purpose of the invalid or null provision violated by this privacy policy.

Subject to any mandatory applicable data protection laws, this privacy policy is governed by Swiss substantive law, excluding its conflict of law rules. The exclusive place of jurisdiction is Zurich 1, Switzerland, subject to any (additional) foreign jurisdiction applicable under mandatory foreign law.

Status: 01.09.2021, Version No.1

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